How to Become a Notary in PA

Understanding the steps and requirements to become a notary public in Pennsylvania is essential for anyone looking to offer important legal services in the state. This guide will cover how to become a notary in PA, the necessary requirements, and essential tips for success.

Why Become a Notary in PA?

Becoming a notary in Pennsylvania can be a rewarding profession. Notaries serve as impartial witnesses in the signing of important documents, helping to prevent fraud and ensuring the validity of various transactions. The role is highly respected and allows for diverse opportunities in legal, real estate, and business fields.

Basic Qualifications

The initial step in how to become a notary in PA is to ensure you meet the basic qualifications. These include:

Being at least 18 years old.
Being a resident of Pennsylvania or maintaining a place of employment or practice in the state.
Being able to read and write in English.
Not having been convicted of a felony or a lesser offense incompatible with the duties of a notary public.

Educational Requirements

One of the critical steps in understanding how to become a notary in PA is fulfilling the educational requirements. Pennsylvania law mandates prospective notaries to complete a minimum of three hours of approved notary education within six months preceding their application. This education can be completed through online courses or in-person classes. The purpose of this training is to ensure that applicants fully understand their responsibilities and the regulations governing notarial acts.

Application Process

After meeting the educational requirements, the next step is the formal application process. Here's a step-by-step outline:

Complete the Notary Public Application online via the Pennsylvania Department of State's website.
Pay the application fee, which is currently $42.
Submit the application along with proof of your completed education.

Upon approval of the application, the Department of State will issue an appointment notice, which you will need for the subsequent steps.

Acquiring a Surety Bond

A fundamental aspect of how to become a notary in PA involves securing a surety bond. Pennsylvania requires notaries to obtain a $10,000 surety bond, which serves as a financial guarantee protecting the public from potential errors or misconduct by the notary. You can purchase this bond through various insurance companies or bonding agencies.

Taking the Oath of Office

The next significant step in ‘how to become a notary in PA’ is taking the oath of office. You have to appear before the recorder of deeds in your county to take the oath and record your bond. This must be done within 45 days of your appointment notice.

Receiving Your Notary Commission and Getting Supplies

Once the oath is taken and the bond recorded, you will receive your notary commission. Next, you need to acquire the necessary notarial supplies, which include:

A notary seal or stamp.
A notary journal for recording acts.

These supplies are crucial for performing your notarial duties according to state laws.

Guide Steps to Become a Notary in PA

Step 1: Check Eligibility

Ensure you meet all the basic qualifications mentioned earlier. This is the preliminary step in how to become a notary in PA.

Step 2: Complete Required Education

Enroll in an approved notary education course and complete the necessary three hours of training.

Step 3: Submit Application

Fill out and submit your application along with the required fee and proof of education to the Pennsylvania Department of State.

Step 4: Obtain Surety Bond

Purchase a $10,000 surety bond from an insurance company or bonding agency.

Step 5: Take the Oath

Visit the recorder of deeds office in your county to take the oath of office and record your bond within 45 days of receiving your appointment notice.

Step 6: Acquire Notarial Supplies

Obtain a notary seal or stamp and a notary journal. Ensure these supplies conform to state regulations.

Step 7: Begin Performing Notarial Duties

After completing all the above steps, you're ready to perform notarial acts in Pennsylvania!

FAQs

Here are some frequently asked questions about how to become a notary in PA:

How long does it take to become a notary in PA?

The process can take several weeks to a few months, depending on how quickly you complete each step, especially the education and approval processes.

How much does it cost to become a notary in Pennsylvania?

The total cost includes the application fee ($42), the cost of notary education, the surety bond, and supplies. These costs can vary but generally range from $150 to $300 in total.

Can I become a notary if I have a criminal record?

It depends on the nature of the offense. Felony convictions or crimes involving fraud or dishonesty often disqualify applicants. It’s best to consult the Department of State for your specific situation.

What are the duties of a notary public in PA?

Notaries in PA witness the signing of documents, administer oaths and affirmations, take affidavits and depositions, and certify copies of documents, among other duties. They play a crucial role in preventing fraud and ensuring the integrity of legal transactions.